Electrical and Electronics Engineering Institute

University of the Philippines - Diliman

EEEI Registration Notes for Second Semester AY 2020-2021

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Important Dates

SCHEDULE OF PRE-ENLISTMENT and ISSUANCE OF ADMISSION SLIP SECOND SEMESTER AY 2020-2021

  • 01 December 2020 -  Start of Issuance of University Admission Slips to all types of students
  • 14 December 2020 to 03 January 2021- Start of Priority Encoding
  • 14 December 2020  to 24 January 2021 - Pre-Enlistment 1
  • 25 January 2021 - Batch Run 1 & Results
  • 26 January 2021 to 01 February 2021 - Pre-enlistment 2
  • 02 February 2021 - Batch Run 2 & Results
  • 03 February 2021 to 05 February 2021 (noon) - General Waitlisting Period
  • 05 February (afternoon) to 06 March 2021 - Departmental waitlisting period

REGISTRATION PERIOD

  • 08-10 February 2021 - Freshmen, Varsity, HASPAG, PWDs, Graduating, & Graduate Students 
  • 09-10 February 2021 - All UPD Undergraduate & Graduate Students 
  • 10 February 2021 - All other students including Cross- Registrant/Non-degree/Special/ Foreign/Exchange Students 
  • 01 March 2021 - Start of Classes Second Semester AY 2020-2021 
  • 01 March 2021 - Last day of Withdrawal of Enlistment for Second Semester 2020-2021 (for those who will not pursue registration) 
  • 06 March 2021 - Deadline of Change of Matriculation 
  • 16 Mar 2021 - Deadline for graduating students to file candidacy for graduation as of the end of Second Semester AY 2020-2021

Registration Notes for Second Semester AY 2020-2021

Last updated 08 February 2021

  1. The adviser-advisee list for graduate and undergraduate students can be found at https://tinyurl.com/EEEIAdvList. Send an email to <dale@eee.upd.edu.ph> for possible corrections and revisions (e.g. recently confirmed shiftee within EEE). For 2nd semester 2020-2021 shiftees (outside EEE) and transferees, your temporary adviser is Dale Del Carmen <dale@eee.upd.edu.ph>.
  2. For the second semester AY 2020-2021, the minimum load is 12 units and the maximum load for EEEI undergraduate students is as follows:
    • Students in the four-year program: maximum 15 units
      1. First-year: follow remote learning curriculum (BS CoE, BS EE, BS ECE, curriculum checklist for students who had to take Math 20)
      2. Second-year: EEEI is reviewing second-year courses and will release announcements regarding this by the end of January
      3. Third-year: follow remote learning curriculum
    • Students in the five-year program: maximum units as indicated in the University-approved program checklist for the second semester:
      1. BS EE: 4th year 17 units, 5th year 17 units
      2. BS ECE: 4th year 18 units, 5th year 17 units
      3. BS CoE: 4th year 16 units, 5th year 17 units
  3. In exceptional cases, students may be allowed to take a heavier academic load subject to the approval of their registration adviser and the Institute Deputy Director for Academic Programs (DDAP), and if they meet the conditions below. To request to overload, download and fill-up the Overload Permit and email it for endorsement to your registration adviser, and then to DDAP at <ddap@eee.upd.edu.ph>. If permit requires college approval (beyond 18 units), see instructions at https://bit.ly/CoEOnlineDocProcess for online college processing
    • (a) Will graduate by the end of Second Sem AY 2020-2021 or Midyear 2021
    • (b) If not covered by  item (a): No deferred grade, DRP, unresolved INC (no final completion grade), AWOL, or LOA in Second Sem AY 2019-2020 or First Sem AY 2020-2021
  4. Automatic Waiver of Prerequisites: Please note the following:

    • A student who enrolled in a course in the Second Semester AY 2019-2020 that is a prerequisite to another, shall be allowed to enroll in the latter course for credit, despite having a “Deferred Grade” for the prerequisite course (based on UP System Policy on Covid19).

    • A student enrolled in a course in the First Semester AY 2020-2021 that is a prerequisite to another shall be allowed to enroll in the latter course for credit in the Second Semester AY 2020-2021, despite having a grade of INC (based on OVPAA Memo 2021-019).

      In both cases, a waiver of prerequisite is not needed. Although the faculty has been advised to offer bridging sessions to ensure such students keep up with the course, it is still important for students to consider the implications of this. Note that you still need to satisfy the prerequisite at some point in order for the subsequent course to be credited for graduation.

  5. Suspended Academic Rules Based on OVPAA Memo 2021-019 on "Guidelines for Remainder of the AY 2020-2021":
    • A student enrolled in a course in the First Semester / Trimester AY 2020-2021 that is a prerequisite to another shall be allowed to enroll in the latter course for credit in the Second Semester / Trimester AY 2020-2021, despite having a grade of INC  [Note: This is an automatic approval, no need to process a waiver of prerequisite. Note that students still need to satisfy the prerequisite at some point in order for the subsequent course to be credited for graduation].
    • For the Second Semester AY 2020-2021, only the rule on the regular course load of students is suspended. For this semester, the regular course load will remain to be 12 units. In the Midyear 2021, students may enroll up to 9 units of course credits.
    • Further, students who incurred an INC or 4.0 in the First Semester AY 2020-2021, may be allowed to complete the INC or remove the 4.0 up to the end of the Second Semester AY 2020-2021, correspondingly. This is in view of the shortened Second Semester AY 2019 - 2020 and Second AY 2019 - 2020.
  6. Notes on General Education (GE) courses:
    • ​​List of General Education courses can be found here. Taking more than the required number of GE courses is also highly discouraged as slots in GE courses are limited.
    • The following courses are equivalent. If you have completed one, you should not take the other as only the first one will be credited. For instance, if you have completed Comm 3, you should not take Speech 30 as only Comm 3 will be credited.
      1. Math 10 is equivalent to Math 1
      2. Speech 30 is equivalent to Comm 3
      3. Eng 13 is equivalent to  Eng 10
    • Eng 1 cannot be credited as GE effective AY 18-19. Students who took Eng 1 during or after AY 2018-2019 cannot have Eng 1 credited as GE anymore (need CSAPG appeal). 
    • Math 2 and Physics 10 are not allowed for EEEI students.      
    • Fil 40 can be credited as Wika 1 and vice versa (based on OVCAA Memo OVCAA-MTTP 20-045)
    • Students in the RGEP curriculum (five-year program), please check these instructions as well as OVCAA Memo on domain assignment of GE courses under the Diliman-21 GE Framework to determine if you have satisfied your GE requirements. 
    • Students in the four-year program must take the following core GE courses: ARTS 1, ENG 13 or SPEECH 30, FIL 40, KAS 1, PHILO 1, SOC SCI 1 or SOC SCI 2, STS 1 or DRMAPS. They additionally need to take two GE Elective courses. Any creditable General Education course (except for Math 2 and Physics 10) in this list may be credited as GE elective​.
  7. Notes on Electives
    • Any course not required in the program can be credited as free elective as long as the course prerequsites are met, except for the following:
      • General Education courses cannot be credited as free electives.
      • EEEI does not allow Eng1 to be credited as free elective in our undergraduate programs. 
    • Students who wish to take a language elective as their free elective must finish two consecutive courses of the same language course (e.g. French 10 and 11) for the elective to be credited.
    • The student must meet the course pre-requisite in order for the course to be credited as an elective.
    • There is no limit to the number of times a student may take an EE/ECE/CoE 197 course for credit.
    • Additional instructions for students in the five-year program (updated 08 Feb 2021).
    • Additional instructions for students in the four-year program: For the second sem AY 2020-2021, students may have the following credited as:
    1. EEE elective:
      • Any CoE 197, EE 197, or ECE 197 course as long as they meet the course pre-requisite
      • Any 16x numbered course offered by EEEI and NOT prescribed in their program, as long as they meet the course pre-requisite and subject to slot availability. For instance, BS EE students can take ECE 16x or CoE 16x courses as electives if they meet the course pre-requisite and slots are available.
    2. Engineering Elective: EEE Elective, ES 102, EgyE 101, EnE 31, CE 22, ME 63, IE 3, CS 171, CS 172, CS 173, CS 174, CS 175, CS 176, CS 180, CS 197. Any course offered by the College of Engineering may be credited as an Engineering Elective, subject to the approval of the adviser and the unit offering the course 

    • If the student takes more electives than those required in the program, the following procedure shall be used in selecting the electives to be credited and included in the computation of the weighted average grade:

      1. for students who did not shift programs, the required number of electives will be considered in chronological order;

      2. for students who shifted from one (1) program to another, the electives to be considered shall be selected according to the following order of priority:

        a) Electives taken in the program where the student is graduating will be selected in chronological order;
        b) Electives taken in the previous program and acceptable as electives in the second program will be selected in chronological order;
        c) Prescribed courses taken in the previous program but qualify as electives in the second program will be selected in chronological order.

  8. Notes on NSTP (applies for students in both five-year and four-year curriculum)
    • NSTP is required for all students, both male and female. 
    • Each student is required to take 3-unit courses for 2 semesters (6 units total). Except for ROTC, students may only take these courses after their first year.
    • The following are the components of the program:
      1. Military Training Service (MTS)
      2. Civic Welfare Training Services (CWTS)
      3. Literacy Training Services (LTS)
    • For strict compliance (will require CSAPG appeal otherwise)
      1. Students must take NSTP 1 first before NSTP 2.
      2. Students must take NSTP 1 and 2 from the same component. For example, if a student has taken ROTC or MS 1, he should take MS 2. If a student has taken LTS 1, he should take LTS 2. If a student has taken CWTS 1, he should take CWTS 2.
      3.  Both 3-unit courses must be from the same component of the program and from the same college, e.g. if the student took CWTS 1 from the College of Engineering, he/she must take CWTS 2 from the College of Engineering as well.
    • Engineering students are strongly encouraged to take CWTS from the College of Engineering.
    • If the student is a transferee and has taken NSTP 1 in his/her previous university, the student must write a letter of appeal to the CSAPG requesting for the previously taken NSTP 1 to be credited. This must be processed as soon as possible and can take any NSTP 2 course in UP Diliman. Otherwise, they are to take NSTP 1 again in the University.
  9. See here for more information on Physical Education (PE) courses.
  10. Fully online registration process at EEEI is listed below. New normal registration process from OUR can be found here, with flowchart and swimlane.
    • Step 1: Pre-advising with EEEI adviser. This step is required for graduating students [less than 42 units to complete program] and optional for non-graduating students. Look-up your adviser from the list at https://tinyurl.com/EEEIAdvList and send them an email for pre-advising.
    • Step 2: Enlistment: through student's CRS module during pre-enlistment, and offering unit or teacher's pre-rog during registration. You may cancel courses through your CRS account during pre-registration. Otherwise, if cancellation is not available anymore through your account, send an email to your registration adviser to request for the cancellation of the course.  
    • Step 3: Locking of enlistment: After you have enlisted in all your subjects, click on the "Lock Enlistment" button from your Student Registration module. If you need to have your enlistment unlocked to modify your enlistment, send an email to Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> to request for "Unlocking of Enlistment". If you choose, "Wait for Scholarship Tagging" in Step 5, you may unlock your own enlistment.
    • Step 4: Post-advising by the adviser: Send an email to your registration adviser to request for post-advising. Advisers are not automatically notified when you are queued for post-advising.
    • Step 5: Queue for Assessment - If student is covered by a scholarship involving free tuition (e.g. RA-10931) or tuition fee reduction, student should check if he/she is already tagged for said scholarship. If student with a scholarship is not yet tagged, choose "Wait for  Scholarship Tagging". Otherwise, choose "Proceed to Assessment". If a student chooses to wait for scholarship tagging, the student will be given an option to either "Unlock for Enlistment" or "Proceed to Assessment".
    • Step 6: Assessment: After choosing "Proceed to Assessment" you are automatically queued for assessment. The assessors check the queue regularly so please give them a reasonable time to process the assessment before sending an email to follow-up. For regular assessment, the EEEI assessors are Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> and Ms. Amelia Yanzon <amelia.yanzon@eee.upd.edu.ph>. Students with scholarships other than RA 10931: Free Education Act, your assessment is with OUR. Students under RA-10931 (you may check tag for this in your CRS account), proceed to step 7.
    • Step 7: Payment: Only for those students not covered by RA10931/scholarship or who opt out. Follow instructions here on how to process. 
    • Step 8: Printing of Form 5 [optional]: At this point, you are officially registered already. You only need to print your Form 5 if needed. You can print your Form 5 through you CRS account using these instructions.
  11. Change of Matriculation (COM) FlowchartOnly students who are officially registered may process a COM.

    • ​​Step 1: Enlistment - Cancel / add classes in CRS through offering unit. For the cancellation of EEEI courses, send an email to your registration adviser to request the cancellation of the EEEI course, or through <enlistment@eee.upd.edu.ph>.

    • Step 2: Locking Enlistment -  Student locks the CoM Transaction using their CRS account. You will be automatically queued for COM post-advising.

    • Step 3: Post - advising - Send email to your registration adviser to request for COM advising (it is a different module from "regular" post-advising for registration). Upon advising, the CoM transaction will automatically queue for CoM Assessment. Should there be problems in the COM and you need to modify the enlistment, send email to Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> to have the Change-Mat transaction unlocked.  This means COM process is back to step 1. 

    • Step 4: Assessment - After COM post-advising you are automatically queued for COM assessment. The assessors check the COM queue regularly so please give them a reasonable time to process the assessment before sending an email to follow-up. For regular assessment, the EEEI assessors are Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> and Ms. Amelia Yanzon <amelia.yanzon@eee.upd.edu.ph>

    • Step 5:Payment (if applicable) - Follow instructions here on how to process.

  12. Underloading: If you are taking less than 12 units this Second Semester AY 2020-2021 (15 units if regular semester, not remote learning), you will be automatically disqualified from running for honors unless it is your semester of graduation and you have no more remaining units. Underloading is strongly discouraged as it has implications in satisfying the 24-unit rule. In certain cases, underloading can be justified. Fill-up the college underloading form and submit the pertinent document below within the semester of underloading to to EEEI through this form. The Institute will send the form and attachments to the Office of the College Secretary. 

    • ​for health reasons - medical certification to be confirmed by the University Health Service
    • for unavailability of subjects - certification by the adviser on no more courses to take due to seasonal course or not meeting the prerequisite
    • for employment - copy of payroll and appointment papers indicating, among others, the duration of employment
  13. Waiver of prerequisite is only applicable if the student has fully attended the prerequisite course in past semesters. Note that the institute rarely allows waiving of prerequisites. The student who is granted permission under these rules is required to enroll in the prerequisite course simultaneously with the course to which the former is a prerequisite, or immediately in the next semester. You may find instructions on how to apply for Waiver of Prerequisite at bit.ly/CoEOnlineDocProcess item #11.
  14. Enrolling in subjects outside the curriculum is allowed up to a maximum of 6 units only per semester for enrichment/shifting reasons and must satisfy the following:
    • You must be in good academic standing and up-to-date with the requirements of their curriculum
    • You may enroll a maximum of 6 units outside their curriculum per semester as long as the total load does not result in overload for that semester
    • You must understand the consequences of enrolling in courses outside the curriculum, like added burden on academic load and possible delay in graduation.
    • Additional courses to be registered are subject to the final approval of your registration adviser. 
    • If you want to deviate fully from the curriculum (eg not take any major courses) or are decided upon shifting out, you are only allowed to do so under the Voluntary Shifting Out Status.
  15. Students who are in good standing and have decided to shift to another course outside EEEI should apply for the Voluntary Shifting Out status or apply directly to the department offering the course. More information on VSO can be found here.  Note that there is a University rule requiring students completion of at least thirty (30) units in the first program before they can apply for shifting in another program.
  16. Rules specific for graduating students (both undergraduate and graduate programs):
    • Students must file for candidacy for graduation during the semester they are expected to graduate, on or before the deadline set by the University as stated in the Academic Calendar. 
    • Residence requirements prior to graduation
      • Students graduating with honors are required to be in residence two years prior to graduation.
      • Students are required to be in residence one year prior to graduation. For example, if the remaining subjects of a student are offered only during the second semester, the student must enroll in residence during the first semester to satisfy the one-year residence rule. 
      • LOA is NOT counted towards residence requirements (see memo), except if it is due to enrollment as exchange student.
    • See University Requirements for Graduation and Rules for Graduation with Honors
  17. The definition of senior standing for the three programs in the five-year curriculum are as follows:
    • For BS CoE and BS ECE: must have taken EEE 51, EEE 101, EEE 105, and EEE 107
    • For BS EE: must have taken EEE 103 and any 3 of the following: EEE 53, EEE 101, EEE 105, and EEE 107 
  18. Students with deferred grades incurred Second Semester AY 2019-2020:
    • Students graduating 2nd Sem AY 2019-2020 and who only have deferred grades, see special instructions
    • Notes on "Deferred Grades for 2nd Sem AY1920" from  UP System Policy on Covid19 
  19. Please note the timeline of the last offering of five-year curriculum courses (Table 2) and their equivalent courses in the four-year curriculum (Table 1).
  20. Requirements and procedure for enrolling in residence.
  21. Procedure for filing Leave of Absence and Return from Leave of Absence.
  22. Complete list of Relevant Processes can be found at the following links:
  23. Please see other relevant resources below. If information is missing or not clear, kindly fill this registration inquiry form.
  24. For a complete list of procedures, please refer to the online processing of documents by the college in table below.
    Online College Procedures
    College Secretary’s Office for Undergraduate Students (https://bit.ly/CoEOnlineDocProcess) NGSE for Graduate Students (https://coe.upd.edu.ph/wp-content/uploads/2021/01/NGSE-Procedures-2020-2... )

    1. Application For Graduation 

    2. Late Application For Graduation 

    3. Appeal For Readmission 

    4. Late Filing Of Appeal For Readmission 

    5. Permit For Examination ( Removal/Completion

    6. Excuse Slip 

    7. Substitution 

    8. Validation 

    9. Advance Credit Without Validation 

    10. Permit To Overload 

    11. Waiver Of Prerequisites 

    11. Request For Certification 

    13. Late Registration/Payment/Change Of Matriculation 

    14. Regular/Late Filing Of Dropping 

    15. Regular Filing Of Leave Of Absence 

    16. Late Filing Of Leave Of Absence  

    17. Permit To Cross-Reg 

    18. Withdrawal Of Enlistment Beyond The  Deadline 

    19. Return From Loa 

    20. Transfer To Non-Major Status 

    21. Transfer/Extension To/Of Voluntary Shifting Out Status 

    22. College Clearance/Permit To Transfer 

    23. Residency Enrollment 

    24. Underloading 

    25. Non-Maj/Vso Advising

    26. Other Requests Requiring College Secretary's / Dean's Endorsements

    1. Admission to Candidacy 

    2. Request for Proposal Oral Defense 

    3. Request for Final Oral Defense  

    4. Appeal for Readmission (MRR AWOL and Grade Requirement)

    5. Acceptance as Adviser/Advisee 

    6. Transfer M Thesis/Dissertation Advisership 7. Late Application for Graduation  

    8. Late Registration Payment and Change of Matriculation 

    9. Return from Leave of Absence  

    10. Permit to Completion/Removal Examination  

    11. Application for Graduation  

    12. Clearance for Transfer 

    13. Transfer of Credit 

    14. Substitution  

    15. Overloading 

    16. Waiver of Prerequisites  

    17. Certification/TCG  

    18. Regular/Late Filing of Dropping 

    19. Regular Filing of Leave of Absence 

    20. Late Filing of Leave of Absence  

    21. Permit to Cross-Reg 

    22. Withdrawal of Enlistment Beyond the Deadline  

    23. Application for Shifting within the Department 

    24. Deferment Letter

     

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